Privacy Policy

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Privacy Policy

General information

Accounts Easy, its related partnerships, agents or employees thereof are committed to protecting your privacy and handling personal, sensitive and special categories of information in an open and transparent way.

Periodically, changes may be made to this privacy policy (“Privacy Policy”). If it is changed, the changes will be posted on the Accounts Easy websites or advised to you so that you are always aware of the sort of information collected, how the information may be used, and under what circumstances it may be disclosed by Accounts Easy.

By accessing and using this site, you agree to this Privacy Policy. These are to be read in conjunction with the information under Terms and Conditions on this site.

This Privacy Policy explains how Accounts Easy handles personal information and complies with the requirements of the Australian Privacy Act 1988 (Cth) (“Privacy Act”) and the Australian Privacy Principles set out in that Act.

This Privacy Policy applies to personal information collected by Accounts Easy.
Please note that if at any time, Accounts Easy is required by law to release information about you or your organisation, Accounts Easy must cooperate fully.
This Privacy Policy is not intended to cover categories of personal information that are not covered by the Privacy Act.

Collection of Personal Information

Accounts Easy collects and holds personal information from clients, customers, employees, contractors and other individuals. We collect and hold this information when it is necessary for business purposes.

The main types of information collected and held by Accounts Easy relates to the contact details and organisation roles of our clients, suppliers and other business contacts. This information may include; names, addresses, telephone numbers, email addresses and job titles.

We collect most information directly from individuals when we deal with them. The personal information collected may be provided in forms filled out by individuals, face to face meetings, email messages or telephone conversations. If you contact us, we may keep a record of that contact.

In the course of providing professional services to our clients, we may also collect sensitive and special categories of personal information. The types of special categories of sensitive and personal information that we may collect includes, but is not limited to, tax file numbers, financial details and credit information.

In some instances, it may be necessary to collect personal, sensitive and special categories of information from clients that relates to their employees, clients/customers, third parties, their spouse and dependants to provide professional services. It is expected that you only provide us with information that you have obtained in accordance with the Privacy Act, including obtaining any necessary consent for Accounts Easy to collect, use and disclose that information.

How Personal Information May Be Used

The main purposes for which Accounts Easy collects, holds and uses personal information are:

To provide you with our professional services;
To respond to an individual’s request;
To maintain contact with clients;
To keep clients and other contacts informed of the services we offer and industry developments or legislative changes that may be of interest to them, and to notify them of service offerings, seminars and other events we may be holding;
For general management and reporting purposes such as invoicing and account management; and
Other purposes related to our business.

Accounts Easy also uses your personal information to send you information (either by email or post) that you request. You may elect at any time to no longer receive such information by contacting our Privacy Officer. Alternatively, if we have contacted you by email, you may use the unsubscribe function in that email to notify us that you do not want to receive further marketing or resource information from us by email.

Employee records are generally not subject to the Privacy Act and therefore this Privacy Policy may not apply to the handling of information about employees by Accounts Easy.

Disclosure of Personal Information

Accounts Easy does not routinely disclose personal information to other organisations unless:

Use or disclosure is permitted by this policy;
We believe it is necessary to provide you with a service or product which you have requested;
To protect the rights, property or personal safety of any member of the public or a client of Accounts Easy or the interests of Accounts Easy;
Some or all of the assets or operations of Accounts Easy may be transferred to another party as part of the sale of some or all of Accounts Easy’ business, in which case permission would be sought from all of our clients to pass on any information;
You give your consent; or
Such disclosure is otherwise required or permitted by law, regulation, rule or professional standard. Accounts Easy may also share non-personal, non-identifiable and aggregated information for research or promotional purposes. Except as set out in this policy we do not sell or trade personal information with third parties.

As part of the provision of our services and business operations it may be necessary to allow individuals or organisations outside of Accounts Easy access to personal information held by us. This may include, but is not limited to, independent contractors and consultants, off-site security storage providers, information technology providers, credit managers and debt collecting agencies. We require our service providers to adhere to our privacy guidelines and not to keep, use or disclose personal information we provide to them for any unauthorised purposes.

Privacy on our Websites and Applications

This Privacy Policy applies to any personal information we collect via our website www.accountseasy.com.au and applications including mobile applications. In addition to the personal information you provide to us directly (such as where you make a request or complete a registration or subscribe to a publication), Accounts Easy may also collect personal information from you via our applications and websites.

Cookies may be used on some areas of our websites to allow a website to recognise a previous user and to observe how a user navigates within a website. If you are concerned about the use of cookies, you can configure your web browser to reject or delete cookies.

In order to properly manage our websites and applications we may log certain statistics about users of the facilities, for example software versions used, device identifiers (IP address), location data, dates, times, file metadata, referring website, data entered and user activity such as links clicked. This information does not specifically identify an individual and is used solely to ensure our website and applications present the best possible navigational experience for users.

In some cases third parties may use cookies and other technologies such as those described above in connection with activities like surveys, website analytics and email campaign management. The services we may use from time to time include Google Analytics and Microsoft. You can contact us to request further details for the services we use.

As we endeavour to ensure website users are provided with as much information and resources as possible, our websites include a number of links to websites operated by third parties. Accounts Easy is not responsible for the privacy practices or policies of those sites. We encourage you to review each website’s privacy policy. A link to a non-Accounts Easy website is not an express or implied endorsement, promotion or warranty of the products or services offered by or accessible through that site or advertised on that site.

Security of Personal Information

We hold personal information electronically and in hard copy form, both at our own premises and with the assistance of outside service providers based in Australia. Some or all of this personal information may be available to directors and authorised staff of Accounts Easy for use in accordance with this Privacy Policy.

We implement a range of measures to protect the security of your personal information. We also take measures in respect of destroying or de-identifying personal information that is no longer required for any business or legal purpose.

Accounts Easy uses third-parties for electronic data storage. We aim to keep all data within Australia, however, at times some third parties may use overseas facilities. As a result, we may at times be required to transfer your personal information to such overseas facilities for these purposes. However, any such transfer of information would only be done with your permission and does not change any of our commitments to safeguard your privacy and the information remains subject to existing confidentiality obligations.

Procedures for Access, Correction and Feedback

If you make a request to access personal information we may require that you provide some form of identification such as a driver’s licence or passport so that we can verify that you are the person to whom the information relates.

If at any time you want to know what personal information we hold about you, you may contact our Privacy Officer.

If you believe that the information we hold about you is incorrect or out of date, or if you have concerns about how we are handling your personal information, please contact us and we will try to resolve your concerns.

If you wish to have your personal information deleted, please let us know and we will take reasonable steps to delete it (unless we need to keep it for legal, auditing or internal risk management reasons).

If you have any further queries relating to our Privacy Policy, or you have a problem or complaint, please contact our Privacy Officer. If you are not satisfied with our handling of your problem or complaint you may contact the Office of the Australian Information Commissioner at www.oaic.gov.au or by phone 1300 363 992.